HOW TO DO HANGING INDENT – MS WORD
Microsoft Word

HOW TO DO HANGING INDENT – MS WORD

This post contains affiliate links as explained in my Disclosure Policy.

Hanging indents are important for page layout, particularly with referencing and academic writing. Follow these simple processes on how to do hanging indent:

  • Insert and modify hanging indent
  • Use for APA, CMS or MLA styles
  • Remove hanging indent

Also learn how to move whole paragraphs, first line only and set tabs.

What is a Hanging Indent?

It’s the indentation of the second (and following) lines of text in a paragraph. So, visually, only the first line is aligned with the left margin. It is also referred to as a negative indent or hanging paragraph.

Example:

hanging indent example

Why Use Hanging Indents?

Hanging indents provide visual cues so readers can skim references and find information quickly. They’re commonly used for bibliographies, reference pages and scripts. Bullet-points and numbered lists automatically include this feature.

Academic papers include a lot of citations. When writing academically, hanging indents are required for these styles:

  • APA (American Psychological Association)
  • MLA (Modern Language Association)
  • CMS (Chicago Manual of Style)

Click here to learn more about these writing formats.


How to do a Hanging Indent

There are several ways you can do this:

Keyboard Shortcut

1. Place your cursor on the text/paragraph you want to indent

2. Press Ctrl+T → this takes it to the next tab stop (the first being 1.27cm).

Right-Click

1. Place your cursor on the text/paragraph you want to indent

2. Right click → Paragraph

Hanging indent via right-click paragraph

3. In the pop-up box, go to ‘Indentation’

4. In the Special drop-down list, select ‘Hanging’

Hanging indent selection

5. You can also adjust the indentation size if you wish.

Note – by default it’s already set to the standard size for APA, MLC & CMS styles (1.27cm or ½ inch)

Hanging indent value

Paragraph Settings

On the home page, go the ‘Paragraph’ Group and select the small square/arrow icon in the corner. This brings up the same pop-up box.

Hanging indent via paragraph group

Ruler

  1. Go to View → tick the ‘Ruler’ check box
  2. Highlight the text you want to indent
  3. Slide the bottom triangle inwards to create your indent.

Hanging indent using ruler slider

How to Change or Remove a Hanging Indent

To change indents, just modify the indent settings in the ‘Paragraph’ pop-up box.  Or adjust the slider in the ruler.

To remove, go the ‘Paragraph’ box → Special → select ‘None.’ Or place your cursor at the start of the text and press backspace.


Other Indents

Whole Paragraph

To indent the entire paragraph, there are Increase/Decrease buttons located in the Paragraph group (Home tab).

Or you can use the Ruler and move the top and bottom triangles together.

Indent shortcut

First Line

Indents to the first line are common for fiction. You can access this in the ‘Paragraph’ box too.

First line indent

Or you can set tabs via the tab button (located in the bottom left corner of the ‘Paragraph’ box). Type your indent size in ‘Tab Stop Position.’

Note – default tab stop is already set to 1.27cm.

Tab stop position

You can view the tab in the ruler (looks like an ‘L’ symbol). You can slide this anywhere along the ruler to adjust.

Using tab indent

General Alignment

There are general alignment tools you can use too. These change your entire text position on the page. Place your cursor at the beginning of the text (or highlight) and go to the Paragraph group in the Home tab.

Text alignment buttons

Use any of these buttons:

Align left – Ctrl+L

Align center – Ctrl+E

Align Right – Ctrl+R

Justify (box text) – Crtl+J

Simple Yet Effective

Displaying your references in a clear format makes your document more practical and visually appealing. Using hanging indents is a simple step that can make a big difference to your reader’s experience.

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s