Keyboard shortcuts for Microsoft Word
Microsoft Word

SAVE TIME TODAY – KEYBOARD SHORTCUTS FOR WORD

Have trouble navigating a Word document? Wish you knew the shortcuts to complete your tasks faster?

Gone are the days of forgotten commands and countless searches. This easy guide to keyboard shortcuts will save you time and pain.

Benefits to Using Keyboard Shortcuts

There are many advantages to using this method:

  • Less risk of RSI (Repetitive Strain Injury) than using a mouse
  • Become more efficient
  • Maintain a professional image
  • Build confidence in your computer abilities
  • Highlight your range of skills to potential employers

Commonly Used Shortcuts

There’s a wide range of keyboard shortcuts to use. You can learn the basics or master the entire keyboard. Download a quick cheat sheet to keep by your desk, or a bigger list to file in your folder.

Download 1-page cheat sheet of common shortcuts

Download 2-page comprehensive list of shortcuts

Main Keys

For most shortcuts, you use a combination of Control (ctrl), Alt or Shift keys. These can be found on both sides of the keyboard:control-alt-shift-keysOr you may use certain function keys:common-function-keysCheck out this video or view a detailed list below:

(Video breakdown: Navigating 0.50, Selecting 1.25, Editing 1.50, Formatting 2.50, Inserting 3.45)

TROUBLESHOOTING

Ctrl+Z Undo an action
Ctrl+Y Redo an action
Insert If your cursor goes into “overtype” mode press the insert key
F1 Open Help
Ctrl+Alt+Delete (for Windows) If a program stops responding this can terminate a task, close the program or computer

NAVIGATING

Ctrl+N Create a new document
Ctrl+O OR Ctrl F12 Open an existing document
Ctrl+Alt+O Outline view
Crtl+Alt+N Draft view
Crtl+Alt+P Print layout view
Ctrl+S OR Shift+F12 Save a document
F12 Save as
Ctrl+W Close a document
Ctrl+F2 Print preview
Ctrl+P Print document
Ctrl+F Search a document
Ctrl+H Replace text
Left/Right Arrow Move cursor by one character
Crtl+Left/Right Arrow Move cursor by one word
Up/Down Arrow Move cursor by one line
Crtl+Up/Down Arrow Move cursor by one paragraph
Home Move to the beginning of the line
End Move to the end of the line
Crtl+Home/End Move to beginning or end of the document
Page Up/Page Down Move up or down one screen
Crtl+Page Up/Down Move up or down one page
Alt+Q “Tell me what to do” search box
Alt+V then Z Open zoom box

SELECTING

Shift+Arrows Extend your selection by one character to the left/right
Shift+Arrows Extend your selection by one character to the left/right
Crtl+Shift+Left/Right Arrow Extend selection by one word
Crtl+Shift+Up/Down Arrow Extend selection to beginning/end of a paragraph
Shift+Page Up/Page Down Extend selection up or down one screen
Shift+Home/End Extends selection from cursor to start or end of line
Crtl+Shift+Home/End Extend selection to beginning or end of document
Ctrl+A Select entire document

EDITING

Ctrl+Z Undo an action
Ctrl+Y Redo an action
Delete Deletes one character to the right
Ctrl+Delete Deletes one word to the right
Backspace Deletes one character to the left
Ctrl+Backspace Deletes one word to the left
Ctrl+C Copy text
Ctrl+X Cut text
Ctrl+V Paste text
Ctrl+G OR F5 Displays “Go To” box
F7 Check spelling and grammar
Shift+F7 Open thesaurus
Ctrl+Alt+M Add a comment
prt sc OR Win+prt sc Takes a screenshot

FORMATTING 

Ctrl+D Change font
Ctrl+Shift+ OR Ctrl+[or] Increase or decrease font size
Ctrl+B Apply bold text
Ctrl+I Apply italics text
Ctrl+U Apply underlined text
Ctrl+Shift+W Underlines a group of selected text but not the spaces
Ctrl+Shift+D Apply double underline to text
Ctrl+Shift+A Change letters to capitals (or back to lower case)
Ctrl+Shift+K Change letters to small caps (or back to lower case)
Shift+F3 Switch from lower case, capital letter or full capitals
Ctrl+Alt+1 or 2 or 3 Apply Heading Style 1 or 2 or 3
Ctrl+Shift+S Apply styles window
Ctrl+Shift+N Apply normal paragraph style
Ctrl+E Center a paragraph
Ctrl+L Align paragraph left
Ctrl+R Align paragraph right
Ctrl+J Justify paragraph
Ctrl+M OR Ctrl+Shift+M Increase or decrease paragraph indent
Ctrl+T OR Ctrl+Shift+T Increase or decrease hanging indent
Ctrl+Q Removes all paragraph formatting
Ctrl = Apply subscript
Ctrl+Shift+Plus Apply superscript
Ctrl+1 Set single spacing
Ctrl+2 Set double spacing
Ctrl+5 Set 1.5 spacing
Ctrl+Spacebar Removes formatting from selected text

INSERTING

Shift+Enter Insert a line break
Ctrl+Enter Insert a page break
Ctrl+Shift+Enter Insert a column break
Ctrl+Alt+Hyphen (–) Insert an em-dash
Ctrl+Shift+L Insert a bullet point
Ctrl+Alt+S Insert or remove split window
Shift+Alt+D Insert date
Shift+Alt+T Insert time
Ctrl+Alt+C Insert copyright symbol ©
Ctrl+Alt+R Insert a registered trademark symbol ®
Ctrl+Alt+T Insert trademark symbol ™
Ctrl+K Insert hyperlink

 Implement these tricks and you’ll be more efficient than ever before.

Already a regular user of keyboard shortcuts? Which commands do you find most helpful?

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